Exact Sciences occupies a growing portfolio of offices, labs and warehouse buildings in the Madison area and across the U.S. Exact’s Real Estate and Construction team is responsible for all the ground-up, addition, and interior remodeling construction of those buildings and spaces. The Real Estate and Construction Intern will have the opportunity to learn about various aspects about real estate, design, construction while you work in a real business environment.
Primary responsibilities will be to provide support services to Exact Sciences employees, primarily in the Madison locations, but with possible remote support for geographically diverse employees.
Due to the COVID-19 pandemic, this position can be partially remote/virtual but will require some on-site work at one or more of our multiple buildings/campuses.
Essential Duties include but are not limited to the following:
Project management responsibilities
o Identify, track, communicate, and prioritize goals and tasks for yourself, external vendors (contractors, designers, etc.) and internal stakeholders (people from other teams).
o Reach out to stakeholders to explain issues, gather input and/or gain consensus/agreement.
o Review documents related to projects and be able to pull out important information and provide constructive feedback.
o Attend project meetings and assist the Real Estate project manager as-needed, to help free up their time and to learn the project management process and skills.
o Coordinating schedules and setting up meetings.
o Taking notes, issuing them to meeting invitees, and updating with any revisions/comments.
o Following up with stakeholders who have responsibilities from the meeting, to ensure the responsibilities are completed on time.
o Help develop new process documentation and enhance existing ones. This will likely require working closely with the Project Analyst and other members of the Real Estate team or other stakeholders/partners.
Soft skill requirements
o Build healthy, trusting relationships with internal stakeholders and external partners that enhance Exact’s culture and enable projects to move more quickly (speed of trust).
o Excellent verbal and written communication
o Able and willing to work on tasks alone and with a team.
o Ability to handle and prioritize multiple concurrent projects and tasks, possibly for multiple internal project managers.
o Be comfortable with various communication types, including email, phone, virtual and in-person.
· Be given general guidelines for a work item and be able to be creative and proactive to find a solution, regularly communicate hurdles, progress and next-steps to you manager or project leader.
· Be able to prioritize and balance multiple short-term, long-term, urgent, and priority tasks.
· Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.