Title: Senior Meals – Site Coordinator (Creswell) (0.475 FTE)
Salary Range: $16.04 – $21.86 per hour (0.475 FTE)
Days and Hours: Expected 19 hours per week), as follows: Mondays, Wednesdays, and Fridays, 7:30am – 1:30pm, plus 1 hour of laundry per week, year-round.
Division/Work Group: Senior and Disability Services / Senior Meals
Reports to: Senior Meals Unit Manager
FLSA Status: Non-Exempt, Overtime eligible
Representation: Not represented
Position Location: This position is expected to be based at the Creswell Senior Meals Café 60 site at Cresview Villa, 350 S 2nd Street, Creswell, OR 97426, and can also be assigned to other Senior Meals locations throughout Lane County as needed.
Deadline: Open Until Filled
How to Apply and Position Purpose
LCOG has an opening for a Senior Meals Site Coordinator position in the Senior & Disability Services (S&DS)’s Senior Meals Program. This position is expected to be based at the Creswell Senior Meals Café 60 site at Cresview Villa, 350 S 2nd Street, Creswell, OR 97426, and can also be assigned to other Senior Meals locations throughout Lane County as needed.
Interested parties should submit (1) an Official LCOG Application (click on the link marked “Download Application”), (2) a cover letter, (3) a resume, and (4) responses to Supplemental Questionnaire: to the attention of: Joshua Burstein, Human Resources Manager, Lane Council of Governments, 859 Willamette Street, Suite 500, Eugene OR, 97401, by fax to (541) 682-4099, or by email to email@example.com. Open Until Filled.
Position Purpose: Under the supervision of the Senior Meals Unit Manager, the Site Coordinator is a member of the team of staff who creates a positive working environment for volunteers who assist with food service in the Café 60 and Meals on Wheels (MOW) delivery and contributes to a friendly companionable atmosphere for the participants and volunteers.
Duties include: recruiting, selecting, training, scheduling, and working with 5-12 volunteers per week; serving approximately 10-20 participants at the Café 60 dining room and delivering approximately 30-45 Meals on Wheels (MOW); creating a welcoming and inclusive atmosphere for participants and volunteers; maintaining required client and program records; depositing donations daily; preparing weekly meal orders and communicating with central kitchen; promoting Café 60 participation; assisting with food service including portioning food and clean up; assisting other staff and volunteers as needed.
Note: Essential competencies of this job are described under the headings below. They may be subject to change at any time. The omission of specific statements of duties does not exclude them from the position, if the work is similar, related, or a logical assignment to the position.
How to Apply
Position Essential Functions
Monetary responsibility includes accounting and depositing Program donations and ordering Site supplies.
In cooperation with others, this position recruits, screens, and trains volunteers for positions regarding the operation of Café 60 and Meals on Wheels delivery.
Supervises volunteers and conducts team meetings; maintains a volunteer schedule; maintains volunteer records and collects volunteer timesheets.
Recognizes efforts of the volunteers regularly.
Coordinates work with staff and volunteers.
Administers Food Handlers Tests.
Maintains a fresh and frozen meal reservation and service system and places orders for meal with the assistance of volunteers.
Monitors and maintains sanitation, safety, and quality according to regulations.
Arranges meal delivery to approximately 30-45 homebound participants including planning delivery routes and assigning, training, and monitoring Meals on Wheels volunteers, or assists staff or others in this regard.
Monitors food quality and provides feedback about the menu and participant satisfaction.
Schedules, trains, and monitors volunteers who set up and serve the Café 60. Assists with dining room set up, meal portioning and serving, and cleanup as needed.
Delivers Meals on Wheels when volunteer drivers are not available.
No cooking is required.
Creates an attractive, welcoming, inclusive atmosphere at the site.
Facilitates communication and problem solving related to site activities and issues.
Coordinates closely with staff including Senior Connections Area Coordinators, Case Managers, and other S&DS staff regarding assignment to MOW routes and waitlist status, changes in client condition/needs and helps follow-up when clients do not answer the door.
Maintains awareness of the facility and equipment needs. Communicates and coordinates facility concerns with the Unit Manager and facility staff.
Works with facility staff and other Senior Meals staff as appropriate to resolve concerns about volunteer or participant behavior.
Promotes participation in site activities, projects, and friend raising.
Makes contacts and/or oral presentation to local groups to promote participation, volunteerism, and fund-raising support.
Weekly laundry duties (kitchen towels).
Maintains Excel reporting system for reporting participant attendance and annual registration, meal reservations and food service orders, meals provided, and program income.
Assures collection and deposit of donations, maintains records of program income, maintains records of charitable donations, prepares charitable donor receipts, and maintains receipts and records of pre-approved purchase card expenditures.
Maintains Café 60 participant registration records, volunteer registration records and time reporting, and other reports.
Regularly solicits and reports views on food and services from participants.
Other Duties of Position
Must be available to attend paid monthly meetings and training sessions in Eugene or Springfield outside regular work scheduled hours.
Provides back-up support to volunteers or other positions in the Program in case of absence or other coverage need.
Commitment to working effectively and collaboratively with clients and colleagues from diverse backgrounds, in support of an inclusive and respectful environment.
Works to participate in the learning environment within the division.
Regular and on-time attendance.
Other duties as assigned.
Knowledge, Skills, and Abilities
Leadership experience and successful volunteer management experience is preferred.
Must demonstrate the ability to keep records, make monthly reports, meet due dates, and organize work.
Must be able to perform typical labor associated with food service such as standing long periods, lifting, bending, and reaching.
Requires knowledge of or ability to learn PC applications including Excel.
Basic understanding of e-mail, other web applications, word processing and spreadsheets.
Excellent written and oral communication skills.
Ability to think creatively and respond to a changing environment.
Ability to organize, plan, and coordinate multiple tasks with attention to detail; handle multiple interruptions, maintain focus on tasks and produce accurate work.
Organized and able to manage time wisely.
Cooperative and collaborative attitude.
Ability to work independently and as a member of a team.
Ability to establish and maintain effective working relationships.
Experience working with and sensitivity to the issues faced by older adults, people with disabilities, those with limited income and resources, and volunteers.
Ability to communicate effectively with participants, volunteers, and community member; promote participation and resolve concerns with professionalism and respect.
Valid Oregon Driver’s License, auto insurance, and use of a reliable vehicle.
Ability to pass a DHS Background Check prior to employment.
Ability to obtain a Food Handler Card for Lane County, Oregon.
Ability to obtain approved First Aid Certification after employment.
Education and Experience: High School Diploma or equivalent, or any combination of education and experience that provides the applicant with the skills, knowledge, and abilities required to perform the essential functions of the position.
Passing a background check is required for this position.
SENIOR MEALS Café 60 & Meals on Wheels SITE COORDINATOR
(Use Additional Sheets if Needed)
1. Please describe any leadership experience you have, either as paid employment or in a volunteer capacity (include scouts, coaching, fraternal organizations).
2. Describe your experience working with older adults and/or persons with disabilities.
3. Describe your experience working as a volunteer or working with volunteers.
4. Please describe any fundraising experience you have and offer insight on any specific duties you led.
5. Describe your experience using computers, including the software used.
6. What does ‘diversity’ mean to you? Please explain any experience you have working with underrepresented, multicultural, and/or non-traditional populations.