Position Summary
The Executive Assistant provides administrative and project management support N Brereton Medical Technologies Chief Compliance Officer. Incumbent is responsible for maintaining the Chief Compliance Officer s calendar and making travel arrangements and coordinating meetings and conferences. The intern will assist in the development of presentation materials and any major project related tasks. The intern will assist in the development of the annual budgets and monitoring of the budgets. The intern will enter inquiries and communications received in the appropriate database and run reports for the Governing Body and Board meetings as needed.
Duties of an Executive Assistant to the Chief Compliance Officermay include the following but are not limited to:
- Receives and screens incoming telephone calls, mail, and visitors; researching and responding to various inquires while directing other inquiries as necessary to responsible areas. Responsible for the preparation and/or coordination of official correspondence and formal presentations by the Chief Compliance Officer that are accurate, complete and meet quality standards for appearance and presentation.
- Generates scheduling, correspondence, location reservation and meeting minutes for Compliance meetings as required. Responsible for the follow up on all action items. Compiles status reports of compliance investigations and enters investigations and issues received by the Compliance Office in a database for tracking and generates reports as requested. Coordinate the development and document retention of compliance education and communications.
- Responsible for the Chief Compliance Officers calendar by setting priorities for activities and appointments and keeping abreast of activities.
- Coordinates personnel actions for the Chief Compliance Officer. This includes recruitment, appointments, interactions with outside agencies in the search process, performance programs, evaluations, and interaction with search committees. Maintains confidential files.
- Establishes and maintains a filing system for easy retrieval of documents and issues related to the hospital, practice plan, health science schools and privacy.
- Ensures compliance with applicable laws and regulatory requirements by keeping abreast of regulatory issues. Drafts responses for the Chief Compliance Officer for regulatory agencies in a timely manner. Recommends policy and procedure revisions based on regulatory changes.
- Compiles budget data and manages the budgets for the Chief Compliance Officer. The incumbent will be responsible for reviewing, coordinating, and encumbering funds for the division. Prepare, monitor, coordinate and expedite purchase requisitions and services for the Chief Compliance Officer, review invoices for accuracy prior to payment, perform data entry necessary to input expense information into spreadsheet format for the maintenance of records and preparation of reports as needed.
- Prepares and coordinates all travel arrangements, follow-up and reimbursement for the Chief Compliance Officer for local and national conferences and speaking engagements. Other duties and responsibilities as assigned.
Qualifications
Required Qualifications: Proficiency in Microsoft Office products (i. e., Word, Excel, PowerPoint, Outlook) required. Intern must have excellent interpersonal skills and the ability to function as a team member. Intern will also have the ability to maintain a professional demeanor at all times. The intern must be able to work autonomously and make clear concise decisions in highly confidential matters. Intern must have excellent verbal and writing skills with the ability to multitask to adequately represent the Chief Compliance Officer.