Job Title: Accounting Specialist
Job Type: Part-time (0.50 FTE), Non-Exempt
Job Location: TPN Office
Reports to: Director of Finance
Pay Range: $21.35- $22.73, Pay Grade 7
About the Position
At The Pathfinder Network (TPN), we envision communities that welcome all people, provide second chances, and create pathways to change. We strive to create a diverse and inclusive environment, and we welcome applicants from diverse backgrounds and experiences.
As the Accounting Specialist, you will work closely with the Finance Team, which consists of the Director of Finance and Accountant, to maintain organizational internal controls, accounting policies and procedures, and organizational mission, vision, and values.
You will provide data entry support to ensure accurate reporting on the financial status of the agency. The Director of Finance will develop, oversee, and review the work performed in this position. The part-time Accounting Specialist position may have the potential to grow into a full-time position as our agency continues to expand our program operations.
This position is primarily responsible for the entry of accounts payable (AP), cash receipts, recurring journal entries for prepaid and fixed asset accounts, and other accounting/data entry transactions, and also provides backup support for payroll and HR benefits functions.
Essential Duties and Responsibilities
In this role, you will:
- Perform full-cycle AP processing on a weekly basis.
- Schedule and prepare check runs with authorized signers.
- Prepare credit card reconciliation reports monthly and distribute to cardholders.
- Follow-up on approvals, receipts and enter invoices.
- Process employee reimbursements and employee requests for payroll advances.
- Resolve contract, invoice, or payment discrepancies and documentation.
- Ensure credit is received for outstanding memos. Request stop-payments to be processed.
- Maintain vendor contracts, request W-9 forms and verify Federal ID numbers
- Prepare 1099 at the end of each calendar year to be signed by Director of Finance.
- Send monthly due date reminders for payroll advances and employee reimbursements.
- Process cash receipts and other accounting/data entry transactions into the general ledger.
- Prepare bank deposits and deliver to the bank on a weekly basis.
- Produce and maintain various tracking and reconciliation reports on a monthly basis.
- Prepare benefits tracking worksheets to reconcile with vendor invoices.
- Serve as backup support for preparing PIO invoices and processing credit card payments.
- Support in the annual audit.
- Support in the implementation of systems improvements.
- Share knowledge of finance functions with departments with diverse financial literacies.
- Build relationships with departments outside of the Finance Team.
- Promote and support institutional diversity, equity, inclusion, and justice (DEIJ).
- Work with the Finance and Equity Team to implement DEIJ Institutional values.
- Performs essential functions upholding TPN in positive light and Institutional values.
- Other duties as assigned.
Valued Education and Experience
- Strong background in finance, accounting, and/or bookkeeping required.
- Understanding of generally accepted accounting principles (GAAP) required.
- Core computer skills in word processing, database management, spreadsheets required.
- Excellent verbal and written communication skills required.
- Capacity to correspond and work respectfully with diverse required.
- Evening and weekend availability may be required.
- Working knowledge of various accounting systems including Financial Edge preferred.
- Working knowledge of payroll systems such as Paylocity preferred.
- Experience in non-profit accounting preferred.
- Must possess a valid driver’s license and have access to a motor vehicle during work hours that is covered by adequate car insurance.
- Must pass a criminal history background back, employment verification, motor vehicle records check, and drug screen, that does not test for marijuana.
No supervisory duties
Please note that the working conditions described below are different during the COVID-19 pandemic. The description below describes typical working conditions once normal operations resume. TPN is prioritizing the safety of employees and participants during this time, and we are making adjustments to ensure a safe environment.
This job operates within an office and community service delivery setting. This is largely a sedentary role and this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.
This is a part-time (0.50 FTE), non-exempt position. Typical days of work are Tuesday through Thursday; however, evening and weekend work may be required as needed.
Travel may be required between TPN work locations across the State of Oregon, which may require an overnight stay.
Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
About The Pathfinder Network
Since its founding in 1993, The Pathfinder Network has expanded from its initial work as a contractor with the Oregon Department of Corrections facilitating cognitive programming to an agency offering multifaceted programs in corrections and in the community.
Collectively our programs have served over 40,000 justice-involved individuals and their families.
In 2012, The Pathfinder Network merged with the Children’s Justice Alliance, an agency focused on advocating for children of incarcerated parents and promoting parenting programs for justice-impacted parents. Through the Children’s Justice Alliance program, The Pathfinder Network markets the Parenting Inside Out® curriculum and trains criminal justice agencies to successfully implement Parenting Inside Out, now used in states across the country and sites throughout the world.
We provide justice system-impacted individuals and families the tools and support they need to be safe and thrive in their communities.
We envision communities that welcome all people, provide second chances, and create pathways to change.
We believe all people have the capacity to change. We honor the dignity and worth of every individual, engage our clients and employees with compassion, and bring excellence to all we do.
We strive to create a diverse and inclusive environment. We welcome applicants from diverse backgrounds and experiences. We are an equal opportunity employer.